Following the outbreak of COVID-19, more than one-half of in-person education programs were postponed or canceled around the world. As a result, academic institutions are accelerating cloud adoption efforts to support demand for online and blended learning environments.
73% of respondents in the higher education sector reported an increase in the “rate of new product/new service introduction” as a result of the COVID-19 pandemic.
Gartner, Inc. 2021 CIO Agenda: A Higher Education Perspective
The rapid adoption of cloud computing by academic institutions and education technology organizations provides significant advantages when it comes to collaboration, efficiency, and scalability, but it also comes with a new set of challenges. It’s critical for organizations to understand the financial, security, and operational implications of the cloud and what steps they need to take to optimize their investment.
Cloud computing offers several benefits for academic institutions—students have the opportunity to access courses and research materials from any internet-connected device and collaborate with fellow students over projects. Similarly, educators can better monitor online coursework and assess each student’s progress without having to meet face-to-face.
Behind the scenes, online courses can be updated with the click of a mouse, student management is more efficient, collaboration tools can enhance cooperation and productivity between departments, and institutions don’t have to worry about managing their own servers or paying for maintenance and upkeep of on-premises data centers—they have access to nearly unlimited cloud-based storage with data copied across different locations to prevent data loss. This is also true for students who no longer need to purchase physical books or carry around external hard drives.
In short, the benefits of cloud computing in education can be boiled down to the following:
Despite its many benefits, the cloud also comes with its own set of challenges for educational institutions—all of which are compounded and accelerated with the rapid pace and scale of adoption. Below we’ll cover the primary challenges these organizations may face when it comes to cloud financial management, operations, and security, and compliance, along with recommendations and solutions to help solve them.
Colleges and universities often rely on donations and tuition to pay for campus facilities and day-to-day operations. It’s critical that these organizations are not wasteful with the money they have and are making every effort to optimize where and how they’re spending for the greatest return on investment.
The potential to save money in the cloud, as compared to on-premises, is huge. But once organizations are up and running, many find that they’re not saving as much as they anticipated, or they’re even spending more than they were before. This doesn’t mean moving to the cloud is a mistake. Overspending in the cloud often stems from a few primary reasons:
This is not by any means a complete list, but it covers the primary reasons why we see organizations in the education sector struggle to keep cloud costs in check.
Security is constantly top of mind for universities and academic institutions—they collect, host, and manage massive amounts of confidential data, including intellectual property, financial records, and the personal information of students and staff. Cybercriminals are actively looking to profit from this information by exploiting security vulnerabilities in the organization’s infrastructure and processes.
As criminals become more sophisticated in their abilities to exploit cloud misconfiguration vulnerabilities, security teams need a smarter approach to adhere to regulations and prevent security breaches. Organizations cannot afford to rely on traditional security methods that might’ve worked with on-premises infrastructure.
Security owners need to rethink classic security concepts and adopt approaches that better address the needs of a dynamic and distributed cloud infrastructure. This includes rethinking how security teams engage with developers and IT, identifying new security and compliance controls, and designing automated processes that help scale security best practices without compromising user experience or slowing down day-to-day operations.
The cloud enables education institutions to create a customized infrastructure that is more efficient and flexible, where they can quickly and easily scale up during peak usage times, (e.g. enrollment, back-to-school season, and graduation) and scale down over breaks when usage isn’t as high (spring break, winter holidays, summer, etc.).
However, managing fluctuations in cloud usage and juggling reservations and discounts across several different departments, cost centers, locations, and needs can be overwhelming, especially when administrators are more accustomed to the traditional way of managing data centers and physical servers.
Without holistic visibility into cloud activity or a centralized governance program, it’s not hard to see how cloud usage and spending can quickly get out of control. Cloud operations teams need to strike a delicate balance between giving cloud consumers what they need exactly when they need it, while also putting rules in place to govern usage. Continuous governance defines best practices, socializes them, then takes action when a policy or standard is violated. There are several methods for accomplishing continuous governance, including:
If this all still seems a bit overwhelming, don’t worry—you’re not alone! At CloudHealth, we’ve worked with thousands of organizations worldwide to effectively scale and govern their multi-cloud environments while keeping costs under control.
The CloudHealth platform provides complete visibility into cloud resources, enabling schools, universities, and education technology organizations to improve collaboration across departments, boost IT efficiency, and maximize the return on their cloud investment.
K-12 schools, E-learning, and higher education institutions depend on Cloudride for experienced help in cloud migration and workflow modernization to improve the quality of the service given to students. We specialize in public and private cloud migration and cost and performance optimization. Contact us here to learn more!